Organizing Computer Files

When you hear the word files you probably think of big filing cabinets full of folders and paper that take up lots of room. While it is important to keep those files organized, it is also important to keep your computer files organized. The first thing to do is to make sure that you have everything sorted. Just like in a regular filing cabinet, you wouldn’t put contracts in the same folder as your sales for last year. This is also important if the computer in your home office is used for things other than work, for example if the kids type reports on it. If that is the case, you want to make sure you do not mix those up. I recommend that you keep the family on a different computer if you use it for work purposes. Also make sure that all of your files have a recognizable name. If it is on a presentation about sales name it something like “sales feb 08” and not just “Feb 08”. Also, if you are going to use shorter names (for example “ppt” instead of “power point”) make sure that you remember it, because it is a pain to have to open the file and realize that it wasn’t the one you needed. So if you treat your computer files the same way that you treat your actual files, your computer will be just as organized as you filing cabinet. And when your files are organized, they are easier to find. And the easier they are to find, the more free time you will have.

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