Simplify Your Filing System

Filing is probably the best way to organize your papers. This means that you really want to try and maintain and utilize your filing system. There is no specific way for you to set up your filing cabinet. You should set it up so that it works for you. The one thing that should be in common of all filing cabinets though is simplicity. If it is so complex that it takes 5 minutes to find or file something, then you won’t make the most of your filing cabinet. To simplify your filing cabinet just go through and get rid of unimportant things. Also, keep like things together. This means that bills should be together and not all throughout your filing cabinet. If your filing system works for you and it is simple for you to use, then you will be more likely to keep all of your papers organized.

Advertisements

Steps to Organization

Step 1: Take Everything Out!

The first thing that you have to do is take everything out, and put it where you can look at all of it. This is probably the easiest step. This will help you to see what you have and how much you need to get rid of. Your goal for this step is to take everything out and see what you have. Once you have everything in your home office where you can see it, you are ready for Step 2.

Step 2: Get Rid of It!

            This is probably the hardest step. This is when you get rid of stuff in your home office. Now that you have all of your items out, go through them and either throw stuff away, give it to a local charity, or sell it. Go through the first time and get rid of stuff that you know you don’t need. Then go through a second time, getting rid of stuff that you haven’t used in a while. If you had a lot of clutter in your home office when you started you should notice a big difference in the amount of stuff that you keep. Once you have gotten rid of everything you can (this can sometimes be hard), continue to Step 3.

Step 3: Sort What’s Left!

This step is all about putting items with other similar items. This step is easy, but it can take awhile. Start by going through your pile of things you are keeping and put everything that should go together, together. For example, put bills with other bills and pens with other pens. Also, you might want to go through your files and make sure that they are all neat and tidy. Make sure the papers are filed in the correct file. (This can make finding things much easier.) Once you have similar items together, put them into piles that will go into drawers together. (Not all items have to go into drawers.) Once you have completed this step, continue to the last step, Step 4.

Step 4: Put it Away!

You’re almost finished! This final step is when you put it back in your home office. Now that you have less stuff to put back, it should be pretty easy. When you put it back, make sure that you put it where it makes sense. Don’t put blank printer paper far away from the printer. (Remember, keep similar things together.) You should put things you use more often in places that are easier to get to. For example, keep pens, pencils, paper clips, etc. near your desk. These products can be a great idea to help you keep your home office organized.

Now that your home office is organized, you are going to have to learn to keep it that way. This means put stuff away as soon as you are done with it. If you take out a letter opener to open letters, put it away after the letters are opened. Also, when bills and other letters come in, sort it into where you keep your mail.